Supplier purchasing
Restock on time, with every order approved.
Watches stock in the ERP, prepares the purchase order when an item drops below its minimum and sends it once purchasing approves.
A restock proposed and approved
The example shows fictional items below minimum, the order proposal and the purchasing approval step before sending.
What you can do
- Spot restocking needs. Flags when an item falls below the minimum you set.
- Prepare the order. Proposes quantities and the usual supplier from ERP data.
- Track the confirmation. Records the supplier’s confirmation and alerts you if it does not arrive.
How the work flows
An example with fictional data to explain the workflow, not a customer case.
Stock below minimum
Item A-01 drops to 4 units against a minimum of 10.
Proposal to approve
Order PC-0000 to Example Supplier is prepared and awaits purchasing approval.
Send and confirm
Once approved, it is emailed; the confirmation is recorded in the ERP.
Connections and control
- Connection to your ERP and the purchasing mailbox; items, minimums and suppliers are agreed.
- No order is sent without approval from the person responsible for purchasing, within authorised amounts and suppliers.
- It does not negotiate prices or change terms; issues go to the team.
- Layered protection: personal-data filters and access control. Masking data before the model is not the same as anonymising it permanently.
Frequently asked questions
Can it buy without approval?
No. Sending the order requires purchasing approval, within the company’s limits.
How does it know how much to order?
From the minimums, quantities and suppliers in the ERP. The person can adjust the proposal.
What if the supplier does not confirm?
The order is flagged as unconfirmed and the team is alerted.